![]() Step 3: Find and Open the New Signature file Here are the locations on the hard drive where Outlook places signature files, these locations are usually hidden so make sure you show hidden files and folders:Ĭ:\Users\username\AppData\Roaming\Microsoft\SignaturesĬ:\Documents and Settings\username\Application Data\Microsoft\Signatures Step 2: Open Outlook’s Signature Folder on Your Computer Hit "OK" to save and "OK" again to close the Outlook Options window. Set to use your new Signature for both New Messages and Replies/Forwards. Give the new signature a name you can remember. Click “ New” to create a new placeholder signature. In Outlook, go to File > Options > Mail and click on “ Signatures“. This also works for Word, allowing you to see how all the different templates display.If you have comissioned a custom email signature from us, or created your own, here is how to install it in Microsoft Outlook 2010: Meanwhile, you may want to follow our tutorial on how to enable Office dark mode so that you can see how your signature looks on a darker background. Extra: How to Enable Microsoft Office Dark Mode for Outlook Press the three dots in the top-right corner and press “Signature > Your signature name” to insert itĬheck for any spelling mistakes, formatting issues, or other problems so that you can edit the existing signature if neccessary.Įxtra: How to Make Your Own Business Cards in WordĮmail signatures are often equated to digital business cards, but what if you want a non-digital one? Our existing guide will show you how to make your own business cards in Word so you can print them out and get sharing.Press “New Email” in the top-left to preview your Outlook signature change.If you're wondering how to change a signature in Outlook that already exists, simply press “Ctrl + A” before pasting to replace it with your new content. ![]() ![]() Press Ctrl + V to paste your signature into the “Edit signature” box and press “OK”.Type a name for your new Outlook signature and press “OK”.Press “New” or select an existing Outlook signature to change.Press the three dots in the top-right of your Outlook window and press “Signature > Signatures…”.Select the entire signature with your mouse and press “Ctrl + C”.Just bear in mind that anything too long could cause the signature to look strange. You can do so by implying clicking on the text and changing it. Update the signature in Outlook to match your name, address, and other info.Select your logo or portrait and press “Insert”.First, right-click the image and choose “Change Picture > From a File…”. You can now start to change your signature in Outlook. How to change email signature image in Outlook.Open Outlook and press Ctrl + V to paste into a new email.As both Word and Outlook are part of the Office suite, formatting should be maintained when you paste into Outlook in the next step. You can do so the same way you would for any piece of text – select it and press Ctrl + C on your keyboard. Copy an Outlook signature template from the document.Download Microsoft's email signature galleryĪfter visiting this Microsoft Office webpage, press the “Download” button or open the document in your browser.These should represent a good starting point for your Outlook signature setup and will allow you to update your signature in Outlook with a more modern look. To aid in the creation of quick, professional signatures, we'll be using a Word document from Microsoft with some pre-made examples. With that said, here's how to create or change an email signature in Outlook desktop: How To Add and Change Signatures in Outlook To aid in that last factor, it's beneficial if the colors and branding of your email match that of your company. Your signature should stand out from the body of your email without being too overpowering or appearing unprofessional. However, you also want to strike a balance. It's important that your Outlook signature remains short – research shows that recipients will simply skip over a signature if it has too much information. Outlook signatures: What you should care about This information will typically include your full name, title, and company, as well as your social media links, contact information, and a logo or photo. Today we're going to be showing you how to add a signature in Outlook to achieve this, as well as how to change your signature in Outlook to a more professional one.īefore we start with the tutorial, a word on what makes a good email signature in the first place:Īn email signature should convey useful, necessary information in a succinct and clear way. Though simply writing your name does the job, an email signature adds a degree of professionalism to your email while promoting your social media and other platforms. 3 Extra: How to Enable Microsoft Office Dark Mode for Outlook.2 Extra: How to Make Your Own Business Cards in Word.1 How To Add and Change Signatures in Outlook.
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